Right to Work Briefing and Instructions

PSNI Constable Recruitment - 'Right To Work' Check

Evidence Uploader Briefing and Instructions

Please consider the following important points which outline the main aspects of how you can prove your eligibility and how we will assess it. In particular, refer to sections 5 and 6 below for instructions on using the Evidence Uploader.

1. Please ensure that you are fully aware of what our expectations are in relation to the Right to Work Check.

Candidates are required to provide acceptable evidence to confirm their Right to Work in the UK.

You are obliged to present evidence to show how you meet the criteria using an online Evidence Uploader. It is essential that you present evidence by 12 noon 4th May 2022.

In order to be eligible to be included on the Merit List and progress to the PSNI managed stages of the recruitment process it is essential that you participate in the Right to Work checking process and be able to prove you have the Right to Work in the UK.

Please remember it is your personal responsibility to ensure that you can prove you meet the eligibility criteria. Above all, it is important that you can engage with the process and upload appropriate evidence to be considered, or you will not be able to progress to the next stages of the recruitment process.

We appreciate that you may have shown us some evidence relating to your identity previously (e.g. you may have shown us your Passport at your Assessment Centre or evidence to clarify a name difference during the education evidence review). Regardless, the Right to Work check is a separate process and we need to see relevant evidence again now. We appreciate your understanding.

You should note that the Deloitte check of your Right to Work in the UK being conducted now, is baseline check only and PSNI will conduct further / similar checks later in the recruitment process. Your co-operation is anticipated.

2. Please ensure you present appropriate evidence.

You must co-operate by uploading relevant evidence before the deadline of 12 Noon 4th May 2022.

If you upload unacceptable evidence, fail to co-operate in this process or fail to follow the instructions relating to use of the Evidence Uploader you risk being automatically withdrawn from the recruitment process. As such, you are strongly encouraged to consider the 'Key Matters' document which outlines the types of scenarios we often see that tend to result in evidence being rejected. You will also find useful general information via the following websites:

• Prove your Right To Work
• Guide used by Employers
• Citizens Advice website

Note: please only present evidence that shows you to meet the criteria. It will serve no purpose to submit evidence over and above that which shows you meet the criteria. Keep evidence uploaded to the minimum, or the processing of your evidence may be delayed.

3. The name recorded on your evidence should match the name you used when applying to the PSNI.

If the name on your evidence differs from the name in which you applied to this recruitment process, you must provide evidence to clarify this. E.g., a Marriage Certificate or Civil Partnership Certificate or Change of Name Deed Poll Certificate will be required to clarify this matter. If such evidence is not relevant / available, some other form of formal evidence to explain the matter or evidence that links the differing names will be considered.

4. Accepted evidence

The following can be considered as evidence to prove your Right to Work in the UK:

a. A passport (current or expired) showing the holder is a British or Irish citizen - We just need to see evidence of the 'photo page'/ We strongly encourage you to keep things simple and, if you have a British or Irish passport., you provide us with evidence of it only, as this is likely to be at the most straightforward means to prove your Right to Work in the UK. 

If you have dual / multiple citizenship, please simply select one qualifying passport and upload evidence of it. (Details of your citizenship will not be recorded during this exercise, only whether or not you have the Right to Work in the UK). 

b. For British or Irish citizens with no passport; a long-form birth or adoption certificate issued in the UK or Ireland, together with an official document giving the person's permanent UK National Insurance number and their name issued by a government agency or a previous employer. (E.g., a P45, a P60, paperwork from the Jobs and Benefits office / HMRC, a payslip, your plastic National Insurance Card).

c. For international applicants (i.e., non-British or Irish citizens) a range of options are possible - we encourage you to check the options on the following webpages for a comprehensive list:

• Prove Your Right To Work
• Guide used by Employers
• Citizens Advice website

Often, international applicants provide us with a 'Share Code' to allow us to access their UK Visas & Immigration status details online. If you have a Share Code, please provide details of it.

d. For applicants with complex cases or no evidence, please get in touch by email (before the deadline) and we will do our best to advise you. Please note however, that we cannot provide intensive individual support and the PSNI cannot sponsor applicants for employment to the role currently on offer. As we have provided forewarning of this Right to Work check before Assessment Centre stage, requests to extend the Right to Work check deadline to be self-sufficient at this time and only contact us for support if the guidance provided does not provide answers.

The following is not acceptable:

• Blurred evidence
• Unclear evidence
• Incomplete evidence
• Edited/tampered with evidence
• 'Cropped' evidence
• Password-protected evidence

In addition, excessive evidence is not required. Please keep things straightforward and keep evidence uploaded to the minimum. The process is not intended as an opportunity to log evidence of all your identity documents. It will serve no purpose to submit evidence over and above that which shows you meet the minimum criteria.

In exceptional cases where evidence is not available, please contact the Deloitte Recruitment at info@joinpsni.co.uk. Note however, as we anticipate evidence to be readily available, deadline extensions / exemptions will not be possible. 

If your evidence is not currently in your possession, you are asked to gather appropriate evidence for submission remotely from your home using technology if available.

The outcome of the review of evidence will be communicated by end of day 13th May 2022. (Any changes to this indicative date will be communicated). We would ask for your patience while we conduct the review of evidence. Please note however, if we contact you to follow-up you must follow all instructions we stipulate. Be aware that opportunities to resolve any issues will be limited and strictly time-bound, so it will be worth checking your email regularly in case we contact you.

To keep momentum in the process, invitations to the follow-up stages may begin being issued to eligible candidates as and when they clear this review stage. This may mean that some candidates will hear of details on next-steps sooner than others. Do not worry, if this is the case for you. This will be necessary to allow the review to finalise, but without holding up progress of the recruitment process. We will provide an update to all candidates by end-of-day 13th May 2022.

5. Format for upload

We require scans / pictures (e.g., taken on a mobile phone) / electronic documents to be uploaded. Acceptable file types are as follows: png / jpg / jpeg / doc / docx / pdf. You may upload up to 20 individual files. The total size of all files combined must be less than 20MB. We would appreciate it if you could compress the file-size of your items before upload.

The uploaded items must be clear and legible, in full-page format and presented 'face-up' and in 'right-way up' format (i.e., the top of the document must be visible at the top of the screen). It is preferred that uploaded items are in colour. Please keep the number of files you intend to upload to the minimum possible (e.g., by combining files into one document before upload). If you are presenting multiple page documents in separate files, the page number order must be clear to us.

6. Using the Evidence Uploader

Once you are ready to upload all necessary files, use the unique link you have been provided and visit your dedicated, personal Evidence Uploader webpage. Once on the page simply 'browse and find' or 'drag and drop' the files you wish to upload. Once the upload is complete you will see a message appear with a green background, as follows. Once you are happy that you have uploaded all the files needed, simply close your web browser or navigate off the page. Your files will automatically be saved against your record when the upload process is complete.

Please be aware that if you are attempting to upload multiple large file-size items at one time, it is important that you wait until all files are uploaded before closing / navigating away from the Uploader page. If the upload progress bar still shows green (as below), indicating 'in-progress', you must wait until the upload is complete. If the upload is taking an excessive period of time to complete, you may wish to restart your upload having compressed your file-size, or alternatively attempt the upload using a stronger / stable internet connection.

You will not receive an instantaneous email to confirm your upload, furthermore we will not be in a position to confirm receipt of uploaded files on an individual basis or discuss what has been uploaded during the uploader phase. Simply, upload your files and we will be in touch if when we need to.

We recommend using your link only when you are ready to complete your upload in one sitting, however you may re-visit the same link to add files at a later date (before the deadline). If you log back into your link within the first few days after having uploaded files previously, they may still be visible. They will remain in-situ until Deloitte has processed them within our office. This is expected, so please don't worry - your files are securely stored. Equally, if upon return to your link, the original files are not visible, it is likely that Deloitte have processed and securely downloaded them within your office.

During the Evidence Uploader phase, there will be short periods of maintenance downtime. If you reach the Uploader webpage and you find that there is a message stating that it is temporarily unavailable or undergoing scheduled maintenance, you must not attempt to use the Uploader. In that case, the downtime will be short and unavoidable. We would ask for your co-operation and that case, the downtime will be short and unavoidable. We would ask for your co-operation and request that you simply visit and use the webpage later (before the deadline). In most cases if you return to the Uploader after one hour you find that it will be fully operational.

7. Planned process for review of Uploaded Evidence.

We intend to start reviewing uploaded evidence immediately; however, you may not hear from us on this matter for some time. We would appreciate your patience. Given the volume of candidates, we will not engage in discussion on the status of individual cases. If, however we do contact you about the evidence you have presented it will be important that take all necessary action we suggest. Be aware that opportunities to resolve any issues will be limited and strictly time-bound.

If any follow-up is required, we intend to provide a very short window of opportunity in which to follow-up and finalise matters at that time. If we contact you, it is essential that you follow our instructions or risk being rejected from the recruitment process.

8. Integrity and reliability of the evidence presented

Processes are in place to monitor for forgery and fraudulent activity in respect of this process. Checks into the reliability and veracity of evidence presented will be conducted. If Deloitte cannot establish formal verification of evidence presented, the evidence under consideration will be rejected.

As part of the recruitment process, you may at a later date be asked to present original, paper-version documentation of the evidence you upload.

Your honesty and integrity are of paramount importance when participating in the evidence upload process. Any action that may be deemed contrary to PSNI's expectations in this regard could lead to the rejection of your application. If later, any evidence comes to light to prove that you acted in a fraudulent manner with regard to the presentation of evidence, you would be subject to the PSNI's internal disciplinary process and could be subject to dismissal. 

9. Data security

Our systems have been tested and are secure. Your personal data will be securely stored and processed in a sensistive manner. Please see our Privacy Statement for further information on how we process your data.

Thank you for your co-operation