Keeping People Safe

Privacy Policy

www.joinpsni.co.uk / Deloitte MCS Limited PRIVACY STATEMENT

Introduction

Deloitte MCS Limited is the contracted agency charged with managing police officer recruitment on behalf of the Police Service of Northern Ireland (PSNI).

Deloitte MCS Limited operates this website www.joinpsni.co.uk .

Deloitte MCS Limited is strongly committed to each visitor to this website and each PSNI applicant's right to privacy. Deloitte MCS Limited also respects each visitor to this website and each PSNI applicant's reasonable expectation that their personal information should be treated as sensitive and should be dealt with securely.

This privacy statement applies to Deloitte MCS Limited, which controls and makes use of visitor information collected via this website and which controls and makes use of information collected from people who apply to the PSNI.

If you as a visitor choose to register or submit information to this Website, (in particular if you apply to join the PSNI using the application and equality & monitoring form or if you provide information in other forms of correspondence, including by email, you agree to the use of such data in accordance with this privacy statement.

Please note that this site contains links to other sites, including sites maintained by other organisations, which may not be governed by this privacy statement.

If you have any questions regarding this privacy statement or do not feel that your concerns have been addressed, please direct your questions to us via email info@joinpsni.co.uk.

Information Collection

As a visitor to this website, you do not have to submit any personal information in order to read the information it contains.

The site collects only personally identifiable information that is specifically and voluntarily provided by visitors. In particular, people who wish to apply to join the PSNI as part of a live recruitment campaign will be required to supply personally identifiable information. Such information may consist of, but is not limited to: name, address, telephone numbers, date of birth, National Insurance Number, place of birth, nationality, personal communication and access needs, domestic status, gender, sexual orientation, political opinion, whether or not one has dependents, ethnic origin, community background (religion), whether or not one has a disability, educational background and current occupation.

Also people who choose to contact us using email or other forms of correspondence will be required to supply personally identifiable information. Such information may consist of, but is not limited to: name and email address.

Cookies and Web Beacons

To ensure that our website is well managed and to facilitate improved navigation within the site, we or our service provider(s) may use cookies (small text files stored in a user’s browser) or Web beacons (electronic images that allow the Web site to count visitors who have accessed a particular page and to access certain cookies) to collect aggregate data. We may use such devices to track information on our systems and identify categories of visitors by items such as IP address, domain, browser type and pages visited. This information is reported to our Webmasters who use the information to analyse the number of visitors to different areas of the site and to make sure that our website is serving as a useful, effective information source.
Neither cookies nor Web beacons collect personal information such as your name or email address. Cookies can be rejected, however, under specific circumstances; visitors may be denied access to some parts of our site if their browsers reject cookies.

To ensure that our Web site is well managed, we or our service provider may track information on our systems and identify categories of visitors by items such as domain, company IP address and browser type. Our internal Webmasters use this information to analyse the number of visitors to different areas of our site to make sure that our Web site is serving as a useful and effective information source

Information Use

Personal information collected by Deloitte MCS Limited as part of a PSNI recruitment campaign is used only for limited purposes. Specifically we will store and process your information with PSNI recruitment in mind and in particular with the job vacancy you have applied to in mind.

We will use the personal contact details you have supplied to contact you in reference to your application.

Deloitte MCS Limited's primary way to contact people in reference to their application is via email. We may also use telephone communication methods. We will keep the number of times that we contact you to a minimum. Generally we will email you if you are to be invited to testing or assessment sessions, to give you results and feedback or if there is an issue with your application. Also we may email you and ask you to complete a questionnaire if you have failed to turn up to a session to which you were invited.

You can be assured that the information you supply to Deloitte MCS Limited is handled by professional staff, who are security vetted and who respect the sensitivity of your personal information.

We do not intend to use your personal information or contact details for any marketing purposes.

You can choose to withdraw from a recruitment campaign at any time and in order to do that you should email us on info@joinpsni.co.uk.

Disclosure of Information to Third Parties

As part of our systems to collect information from applicants to the PSNI, Deloitte MCS Limited uses trusted service providers to handle your information on our behalf. Specifically we use AV Browne and Rackspace to assist with online application information collection. Also we use SOVA Assessments/AMS to process applicants' Initial Selection Test information. These suppliers will treat your personal information in a secure manner. These suppliers transmit your personal details to us using secure encrypted email and do not store your details long-term or use them for any purpose.

Deloitte MCS Limited acts as an independent recruitment agent on behalf of the PSNI to manage recruitment campaigns to the PSNI. As such Deloitte MCS Limited has to share your information with PSNI in reference to your application if you are to progress through the recruitment process. Specifically we supply PSNI with the details of the candidates who pass the Assessment Centre stage of the recruitment process, so that they may (if deemed necessary) be scheduled for a medical examination with PSNI Occupational Health and Welfare, be security vetted (if necessary) by PSNI Vetting, or be contacted in reference to taking up employment by PSNI External Appointments (if that is indeed to be the case). We transmit all such information to PSNI in a secure manner.

Where appropriate, personal information may be disclosed to law enforcement, regulatory or other government agencies, or third parties where necessary or desirable to comply with legal or regulatory obligations.

Access to Information

We are dedicated to providing reasonable access to people who wish to review the personal information retained when they apply to the PSNI using our website and correct any inaccuracies it may contain. People who choose to apply may correct and update their details at any time by emailing us. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

Freedom of Information Act: If you have a request for anything other than personal information then you should visit https://www.psni.police.uk/advice_information/freedom-of-information/ for further details.

Information Security

We have in place reasonable commercial standards of technology and operational security to protect all information provided by visitors from loss, misuse, alteration or destruction.

Changes to our Privacy Policy

Deloitte MCS Limited reserves the right to modify or amend this privacy statement at any time and for any reason. Nothing contained within the privacy policy creates or is intended to create a contract or agreement between Deloitte MCS Limited and any user visiting the Website or anyone who applies to join the PSNI.

Children's Privacy Protection

Deloitte MCS Limited understands the importance of protecting children's privacy in the interactive online world. The Web site covered by this privacy policy is not designed for or intentionally targeted at children 13 years of age or younger. It is not our policy to intentionally collect or maintain information about anyone under the age of 13.

Website Visitor / Applicant Questions

If you have any questions or concerns regarding your privacy while using this website or in applying to join the PSNI through recruitment campaigns managed by Deloitte MCS Limited, please direct them to: info@joinpsni.co.uk.