How Do I Join?

• Please read through the job description and person specification carefully to ensure the job and conditions are suitable for you and your level of experience.
• All applicants are required to fully complete the Online Application Form which includes the Equality Monitoring Form which you are required to complete.  Answer every question and submit your completed application before the closing date. Applications received after the closing date will not be accepted.
• Only one submitted application will be accepted for each applicant. You will have the ability to save and resume a partially completed application using your unique application ID (e.g. 1111-1111-1111) surname and date of birth.
• Please be aware that your application session will timeout after 120 minutes, any information not saved will be lost.  We therefore recommend that you regularly save your application.
• Please note that CVs will not be accepted.
• When completing the application please do not use autofill as incorrect data not related to you may be entered.  In addition, please also ensure that you enter an e-mail address that will be unique to you.
• You will not be able to start or resume an application after the competition has closed or resume an application that is already submitted. 
  
• You will need your National Insurance number.  If you are an applicant from the Republic of Ireland, please use your Personal Public Service (PPS) number.  If you do not hold a UK National Insurance number or a Republic of Ireland Personal Public Service (PPS) number please use your country’s equivalent.
• Education/Qualifications section - If education/qualifications are not essential for the role, please select the tick box which will allow you to skip to the employment section.  However, if you do hold qualifications, we would be grateful if you could complete this section for research purposes.
• Skills/Experience section - Please note that responses to each criterion are standalone and will not be cross-reference to other sections of the application form.  The shortlisting panel will not take account of information presented in another part of the application form, such as Education/Qualifications, Current Employment and Employment History, when they are scoring your response to a specific criterion.  It is therefore essential to provide all relevant detail in the responses section to each question.
• Declaration - This section must be completed by the applicant to confirm that the information given throughout the application form is true and complete to the best of the knowledge and belief of the applicant. If you provide any false information or omit relevant information, this may result in the disqualification from the recruitment process or withdrawal of any offer of employment or disciplinary action being taken, including dismissal. By submitting the application form, applicants confirm their acceptance of the terms of this declaration.
• Furthermore, under the General Data Protection Regulations (GDPR) by submitting these forms you are providing the Police Service of Northern Ireland with your consent to process your personal and sensitive data for the purpose of the police staff recruitment process.
  
• The application form can only be accessed via www.joinpsni.co.uk but if you have any difficulties in completing the application online, please contact PoliceStaffRecruitment@psni.police.uk for assistance stating details of the job you are applying for and Application ID if in process of applying or UID if you have submitted your application.
• When completing your online application you will be given the opportunity to declare any reasonable adjustment needs in relation to disabilities or other conditions (including hidden disabilities or conditions such as Autism Spectrum Disorder or specific learning difficulties such as Dyslexia) which you may have to enable you to participate fully in the recruitment process. Please refer to the following guidance for full details on the process to follow to request and evidence any reasonable adjustment needs: PDF Copy / Webpage Copy.

When the application form is submitted, the Equality Monitoring information will be separated from the application form.  None of the information in the Equality Monitoring section of the application form will be used to assess your eligibility to be appointed.

Please be aware that neither Police Staff Recruitment or Equality have access to the application/equality monitoring forms until after the competition has closed.

* For those candidates who are invited to assessment stage we require proof of qualifications and if required, dependent on the requirements of the role other specific academic, professional or technical qualifications/accreditations.

If you do not have original copies of your qualifications please contact the school/college/university where you sat your examinations. If they cannot provide this information you should contact the appropriate examination board and/or relevant awarding authority NOW, in order to request either replacement certificates, or a final certifying statement of results (you will be given a period of time to try to obtain these). Please note that all certificates must be dated on or before the competition closing date (unless specified otherwise on the person specification). In exceptional cases, where the qualification has only recently been completed but not yet certified, exceptions to the certification date may be considered, providing formal supporting evidence is available.

If your certificates are in a name other than that which you applied in, you will need to provide us with documentary evidence (i.e. either your Marriage Certificate, Civil Partnership Certificate or Change of Name Deed Poll Certificate) to verify that your certificates relate to you.

Where professional qualifications are required as part of the selection criteria, candidates must hold current full membership of professional bodies prior to shortlisting taking place.  (Certificates will be validated if invited to attend interview.)

A copy of all qualification certificates and identity documents must be brought to or provided during assessment stage.  The copies of this documentation are placed on your personal file.  

Any candidate for whom it has not been possible to validate formal qualifications must have these validated as a pre-employment check before any offer of appointment can be made. If we do not receive  copies of your qualifications within the specified time frame you will not be appointed to the Police Service of Northern Ireland. 

*If your educational qualifications were obtained outside the United Kingdom, please see the guidance on equivalent qualifications at http://ofqual.gov.uk/help-and-advice/comparing-qualifications/. Please note if your qualifications are not comparable under this guidance, it is unlikely that your application will proceed beyond Assessment stage.

Please note that it is the responsibility of all candidates to ensure that their academic, professional or technical qualifications meet the criteria required, as detailed in the Person Specification of the advertised role.

Below is a screenshot from the Application Form. 

Shortlisting is carried out on the basis of the information contained in your application form.  

Only the relevant details provided by you on your application form required for shortlisting will be provided to the shortlisting panel for the purpose of determining whether you satisfy the eligibility criteria stipulated for the job you have applied for.  Please note that CVs will not be accepted.

Candidates are therefore strongly advised to provide sufficient details on the application form, using examples and relevant timelines, to demonstrate to what extent you meet each essential and desirable criteria identified in the Person Specification of the advertised role.  It is not sufficient to simply list your duties and responsibilities.  The shortlisting panel will not make assumptions from the title of the applicant’s post or the nature of the organisation as to the skills and experience gained – you must explain clearly.  

Please note that responses to each criterion are standalone and will not be cross-referenced to other sections of the application form. The shortlisting panel will not make assumptions or take account of information presented in another part of the application form, such as Education/Qualifications, Current Employment and Employment History, when they are scoring your response to a specific criterion.  It is therefore essential to provide all relevant detail in the responses section to each question in the Skills/Experience section.  Any appeal against the decision made by the shortlisting panel will be reviewed by Head of External Recruitment and their decision is final.

If your application is successful, following shortlisting, you will be invited to the next stage in the recruitment process.  

If your application is successful, you will be invited to attend assessment stage. This may be in the form of a selection test, presentation/interview or another form of assessment where appropriate. You will be informed of the form of assessment at the onset relating to the job you are applying for.

All candidates will be given an opportunity to state on their application form if they consider that a reasonable adjustment is required. Any adjustment must be in the context of an expectation that the adjustment will enable the candidate to compete on a level playing field with other candidates. 

If the date is not suitable, PSNI will try as far as possible to offer an alternative date or time for your assessment.  However, this is not always feasible.

Employers often use selection/ability tests to assess an applicant’s aptitude and skills for a particular role.  

The decision as to whether a selection test will be used as part of a recruitment process will be determined based on the nature of the role being advertised and the skillsets required.

The most common selection process we use are competency based structured interviews (sometimes referred to as a behavioral interview, or a criterion interview) where candidates are asked a series of questions based on your knowledge and experience in relation to the activities and responsibilities of the post. All candidates will be asked the same set of questions, but any probing questions may differ according to your response.

The interviewers will normally be a panel of three people, one of whom will be a subject matter expert. Remember the interview is your opportunity to provide examples of your experiences in your responses to questions, in the context of the role for which you are applying.  

PSNI currently use the Competency and Values Framework (CVF)* as the structure for interview criteria assessment.  Please refer to Police Staff Guidance for Applicants for more information on the CVF* and also the next pod. 

* Source: College of Policing Ltd
Contains information licensed under the Non-Commercial College Licence 

Presentations may also be used as a selection tool, particularly in more senior jobs.  If a presentation is being used, it is normally held immediately prior to your interview and you will be informed of the topic when you arrive.  

On your invitation to interview if a presentation is involved you will be informed of the following:

• That you are required to deliver a presentation
• The allocated time for preparation of your presentation
• The allocated time for delivery of your presentation
• How long the panel will have to question you on your presentation

On completion of the presentation, you will immediately move onto the interview phase.

Assessment Rating Scales

The following rating scale will be used to assess your performance during your interview/presentation:

5. Consistently High Performance

Candidate has maintained consistently high level of performance across all aspects of the described competency. In some respects, their performance is outstanding - very limited room for improvement.

4. Good Performance

Candidate maintained consistent good level of performance across the board -some areas for improvement, but not significant ones.

3. Suitable Performance

An acceptable performance across the described competency, there are definite areas for improvement, but it should be possible for the candidate to address these following experience in the role.

2. Unsatisfactory Performance

Candidate’s performance in some areas acceptable but further development required to bring overall performance within required competency to satisfactory level.

1. Consistently Unsatisfactory Performance

Consistent unsatisfactory performance against competency - substantial development required to bring candidate up to satisfactory level.

The Police Service of Northern Ireland (PSNI) uses the Competency and Values Framework (CVF*) as a core element in recruitment and selection processes.  PSNI is currently transitioning from the 2020 version of the CVF* CVF* 2020 to the updated 2024 version CVF* 2024.  Police officer competitions now exclusively use the 2024 version, while police staff competitions are in transition and may use either version depending on the role.  Each job advertisement and associated assessment materials will clearly state which CVF* version applies, and applicants should refer to that version when preparing.

The CVF* outlines nationally recognised behaviours and values that guide how all PSNI employees should work.

The framework consists of six competencies, grouped into three clusters, each supported by the core values.  Competencies are structured across three levels, with each level building on the one before.  Candidates assessed at a higher level should naturally demonstrate the behaviours of the lower levels as well.

For each job, the person specification will confirm the required values and competency levels.  It is essential that all candidates familiarise themselves with the appropriate version of the CVF*, as this forms the basis of the assessment process.

To assist in your preparation, please refer to the relevant CVF* document

CVF* 2020

Values: Pages 4-5

Clusters/Competencies: Pages 6-17

CVF* 2020

CVF* 2024

Values: Pages 10-12

Clusters/Competencies: Pages 13-29

CVF* 2024

* Source: College of Policing Ltd
Contains information licensed under the Non-Commercial College Licence 

If you are successful in a recruitment process, you will be placed in merit order, onto a merit list of candidates assessed as having reached the required standard for appointment.  You will be notified of your merit position in your outcome letter.  Please note that Police Staff Recruitment make offers of appointment in merit order.  

On occasion, the number of successful candidates may exceed the total number of vacancies.  A merit list will generally last for 24 months and will be used to fill future vacancies during that period.

All candidates, whether successful or not, will be notified of the outcome at each stage of the process.

If you are successful in a recruitment process and within the appointable band that we intend to recruit from, for a particular competition, Police Staff Recruitment will issue a provisional offer of appointment, subject to successfully completing all of the following stages in order to be considered for appointment:

• Vetting
• Health Assessment
• Substance Misuse Test
• Online Learning

All appropriate documentation will be issued to the candidate.  Please note that this is subject to successful completion of all the stages detailed above.  Please do not hand in your notice to your current employer until you receive a confirmed offer of appointment.

Please do not hand in your notice to your current employer until you have received a confirmed offer of appointment.

You are required to be vetted as part of the recruitment process. 

You will be required to complete vetting questionnaires, which must be completed and returned within two weeks of receipt.  If you fail to return your completed vetting questionnaire within this timeframe, your application may be discontinued.  You can assist with the process being as smooth as possible by ensuring that you complete the vetting questionnaires and answer all the questions in full.

The success of the vetting process depends largely on your honesty.  Therefore, absolute honesty is required and dishonesty at any stage during the process may affect your application.  Lying, concealing the truth, or deliberately withholding information when completing your vetting questionnaire, or during a vetting interview is a very serious matter, whether it becomes known during the vetting process or after and is likely to be regarded as evidence of unreliability.

Vetting is a complex process and involves various checks to be completed. This includes everyone declared on your vetting applications as well as your wider family circle, other close associates and your previous behaviour.  All applications are considered on their own individual merits.  Dependent on your personal circumstances your vetting may take longer than others.

All applicants are required to have a three year checkable history, and if you have spent time in the last three years outside the UK or Republic of Ireland you should be aware that you may be required to provide a copy of your criminal record from the country/countries you have resided in.

If the Police Service of Northern Ireland cannot carry out the necessary checks your vetting application may not be processed further.

As part of your vetting application, you will be asked to provide a five-year employment history including a declaration from your previous employers that you were not the subject of any misconduct and that you left your previous employment in good standing.  Further information relating to how these checks are conducted can be found in the Police Staff Guidance for Applicants. 

Detailed information regarding Vetting (including examples of the certain types of offences that mean you will not be considered for appointment) can be found in the Police Staff Guidance for Applicants. 

Tattoos

Having a tattoo does not necessarily prevent you from serving in or joining the Police Service of Northern Ireland.  However, certain tattoos and their visibility may not be acceptable.

Therefore careful consideration will be given by the organisation to any tattoos on the head, face, neck and hands which cannot be covered.

• Tattoos will be unacceptable if they are contrary to any of the equality areas identified in Section 75 of the Northern Ireland Act 1998 or are in contravention of the Police Service of Northern Ireland Good and Harmonious Working Environment.
• Whether visible or not, tattoos will be unacceptable where they could reasonably be interpreted as offensive to members of the public or colleagues due to their content or alignment with a particular group.
• All applicants will be required to supply individual photographs of tattoos with matching descriptions as a condition of the recruitment process.  Tattoos must be described giving size, location and nature to include the full wording of any transcripts, names or quotations.  A verifiable translation must accompany any tattoos containing non-English words, characters or representations.

For FAQs regarding vetting, click here.

A Medical History Questionnaire will be issued to you which should be completed and returned to Occupational Health and Wellbeing by the date specified.

Completion of this form will enable the Occupational Health Nursing Adviser to make a general assessment as to whether you comply with the medical standards required of the job for which you have applied. If appropriate, you may also be seen by an Occupational Health Medical Adviser, who may in some circumstances carry out a physical examination.

A "Yes" answer does not mean you will be automatically rejected and you should provide as much detail to your answers as possible. In addition, provision of additional medical information as outlined in the accompanying cover letter, will ensure that all relevant medical evidence has been considered and reduce the likelihood of any delays to your application.

The Police Service of Northern Ireland is an Equal Opportunities employer and recruits on the basis of ability not perceived disability. The information you give about your medical history or any disability will assist Occupational Health and Wellbeing to assess where “adjustments” to working practice and/or working environment may be needed.

All medical information provided by you remains entirely confidential to Occupational Health and Wellbeing and shall form part of your Occupational Health record if appointed.

Following the health assessment you will be considered to be one of the following:

• Fit for full role or
• Unable to undertake full duties of the described job role and adjustments are advised, which a Pre-employment Disability Adjustment Panel will consider.

• You will be required to undergo a pre-employment Substance Misuse Test prior to being offered an appointment.
• The pre-employment Substance Misuse Test will normally be carried out after vetting forms have been fully completed and returned to the address provided.
• The biological material to be sampled as part of the pre-employment process will be hair. 
• You will be expected to provide two samples of hair of 3cm in length and containing at least 50-100 strands of hair per sample. This will primarily be taken from your head, however, on occasion armpit, back, leg, arm or chest hair may be used.
• If you have concerns regarding provision of three centimetres of hair, or have medical or religious reasons that would prevent you from completing the test contact should be made immediately with substancemisuse@psni.police.uk explaining the reasons why you are unable to provide a sample.  If necessary you will be required to provide medical evidence as to why you may be unable to provide a sample.
• If you are on any prescribed medication, you should bring proof of prescription to your pre employment test.
• Deliberately attempting to obstruct the process will be treated as failing the test, and no re-test will be provided in these circumstances.
• If you attend your appointment and have insufficient hair for your pre-employment test to be completed and you have not contacted the Substance Misuse Manager prior to your appointment, you will not be tested. A new test will not be offered until such times as you are able to provide a sample.
  
• You will be required to attend a Substance Misuse Re-Test after 12 months of your initial result, if at that stage you have not been appointed.

Confirmed Positive Results

• If you have a confirmed positive result you will be written to by PSNI.  You will have 7 calendar days to notify PSNI that you wish to have your retained second sample analysed by an independent laboratory.
• If so, this is done at your instruction and expense and you should also identify the laboratory you wish to be used and arrange same.  A list of accredited UKAS laboratories will be supplied to you on confirmation of a positive result.

Negative Result of Second Sample

• Where analysis of your second sample results in a negative result, a further hair test will be arranged.  Should this return a negative result, the initial positive result will be regarded as a false positive.
• Where a false positive is recorded, the PSNI will reimburse any costs associated with analysis of the second sample.

Positive Result of Second Sample

• If the analysis of the second sample is positive you will not be offered appointment with the Police Service of Northern Ireland.
• You will have no further right of appeal and any offer of appointment will be rescinded.

Please note that the Substance Misuse Test is assessed independently, and you must pass all assessments in order to progress!

PSNI has collaborated with The Open University to develop an e-learning course titled “Collaborative problem solving for community safety” which offers a range of techniques for community police officers, other community-based public service professionals and members of community groups working to solve problems collaboratively and creatively. 

Successful candidates will be required to undertake and successfully complete this course prior to appointment.